Finance System

1. where the Accounts Payable team is currently based and if centralised?
2. which finance system/accounting software the finance team uses to process supplier invoices?
3. number of staff manually processing the invoices?
4. volume of paper and electronic invoices processed per annum?
5. are paper invoices scanned at all?
6. any plans to look at invoice automation/ OCR scanning in the next 6 months to a year?
7. If OCR/ Invoice automation systems already in place please indicate name of supplier?
8. Please also indicate if OCR scanning technology is used in any other department of the Force and to process what type of documents? Please name the supplier.
9. And finally, which Document/ Records Management system is currently used within the Force? And do you use an Enterprise Resource Planning system? Please name it and what version?

In accordance with section 1 (1) (b) of the Act our response is provided below;

Please note: for ease I have numbered your questions

1. Accounts team is centralised and is located at our HQ in Winsford.
2. We currently use 'Open Accounts' finance package
3. We have 3 staff members processing invoices
4. Volume of invoices processed per annum 1,431.
5. Yes -all invoices are scanned.
6. Yes- There is a possibility of OCR scanning but nothing decided at this present time.
7. There are no OCR/Invoice automation systems in place.
8. There is no OCR scanning technology currently used within the Force.
9. There is no information held.